How to Write a Professional Two-Week Resignation Letter

Resigning from a job can feel uncomfortable, even if you’re counting down the days. Whether your time at the company has been fantastic or far from ideal, how you exit matters. A professional two-week resignation letter helps you leave on good terms, limits awkwardness, and ensures you don’t burn any bridges — even if you’re ready to sprint out the door.

Why Your Resignation Letter Matters

A resignation letter isn’t just a formality, it communicates your decision clearly and allows your team and HR to prepare while creating a document trail. It also speaks about your professionalism.

The reality is people talk. Word travels across industries, and you never know when you might need a reference, a connection, or even a future job with someone from your current workplace. Your resignation letter should always be respectful, even if your reasons for leaving aren’t positive.

What to Include in Your Resignation Letter

• A clear statement of resignation

• Your final working day (typically two weeks from the date of your notice or as per your contract)

• A brief note that your focus will be on handover and supporting the transition

• A simple thank you for the opportunity; keep it professional

• A willingness to support during the notice period, but no invitation for post-exit contact

What Not to Include

• The reason you’re leaving is not necessary, and it could create friction

• Emotional language or negative feedback

• Offers to help after you’ve left as it leaves the door open for unnecessary follow-up

Keep your resignation short, clear, and professional. Don’t overshare. No matter your reasons for leaving, exit on a positive note and with the door open. Making your end date clear helps your team plan, avoids confusion, and reduces tension. Even if you’re not planning to return, leaving on good terms builds your reputation as someone who acts with maturity and professionalism and in today’s interconnected world, that reputation is invaluable.

Sample Two-Week Resignation Letter

Subject: Resignation – [Your Full Name]

Dear [Manager’s Name],

I’m writing to formally resign from my position as [Your Job Title] at [Company Name]. My last working day will be [Insert Date], 2 weeks from today.

Over the next 2 weeks, my focus will be on handing over my responsibilities and ensuring a smooth transition.

Thank you once again for the opportunity. I sincerely appreciate all your support.

Best regards,
[Your Full Name]